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Swords Business Campus
Tel: 01 8948800

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Bid Executive

Location: Swords
Entered: 24 June 2019
Duration: Permanent
Job purpose
To support the Business Managers / Directors in coordinating and compiling PQQ and tender submissions as a key part of the Pre-Contract function.
Duties and responsibilities
Responsible for:
  • Co-ordinating and compiling all submission material in support of tender submissions.
  • Assisting in developing and implementing the Ardmac’s pre-contract objectives in support of the Group’s Strategy.
  • Establishing a “standard” response information (FAQ’s) related to various stages of the bid process and maintain library.
  • Ensuring that all information issued to clients is consistent, timely and of the highest quality.
  • Maintain high quality bid material, templates and case studies to continuously
  • improve the quality and success of future bids.
  • Traveling and visiting the company’s offices, key sites and exhibitions in support all pre-contract activities.
  • Monitoring of subscribed websites for requests for submission of tenders and       circulating to Business Managers/ Directors.
  • Ensure photo library is regularly updated on the completion of new projects. Share information with Marketing to allow case studies and presentations to be updated.
  • Co-ordinating the collating of e-zine information internally and circulate to marketing for final sign off.
  • Building relationships with those associated with the pre-contract process, both    internally and externally, in seeking to improve the process and generate feedback. 

Qualifications and experience

  • Experience using Indesign
  • Have experience putting together tender documents.
  • Have experience working within a team and with different departments, drawing together the necessary information required for a successful bid.
  • Have previous project management, organisation and administration skills.
  • Have experience working in a construction or engineering services business
  • Be able to work to deadlines, assist with multiple projects and deliver under pressure.
  • Have excellent attention to detail.


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