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ICDS Recruitment
Connacht House
24 Upper Fitzwilliam St, Dublin 2
Tel: 00353 1 632 1200
E-mail: barry.kelly@icds.ie
Web: www.icds.ie/build

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Project & Proposals Administrator

Location: Citywest
Entered: 16 Oct 2019
Salary: Negotiable
Duration: Permanent
 

Project & Proposals Administrator

Citywest, West Dublin

€Neg

Provide admin support to Operations Director and Project Managers on projects. Focusing on document preparation, deliverables management, client and internal reports, producing cost reports for the Dublin operation. 

Role & Responsibilities:

  • Support to Dublin Operations Director Weekly Reports/Deltek/Month End etc. (expenses and invoicing)
  • Induction training
  • Maintenance of CRM system
  • Calendar all meetings for Dublin Operation Director with client, contractors and staff
  • Travel arrangement for Dublin Operations Director
  • Training records – booking and maintaining register.
  • Preparing Presentations for Dublin Ops Director and PM’s
  • Ensuring vendors have CDA’s (Confidentiality Disclosure Agreements) in place and active before visiting site
  • Maintain all confidential departmental files
  • Preparing and Distributing Pre-Qualification, Non-Disclosure Agreements and Tender Documentation 
  • Receiving, Collating and Compliance check of the above documentation returns 
  • Preparing and distributing minutes of project team meetings 
  • Support with proposal documents, reports etc.
  • Incorporating mark ups to get proposal template to a stage that PM’s can work with.
  • Doing up the Organisation Chart, Collating the CV’s, PDF files, checking for format/quality and eventually when it’s good to go, PDF the main proposal file and merging Appendices
  • Drafting up Organisation Charts for Dublin Ops/PMs for Proposals etc.
  • Managing the Project Number Files for Dublin Operations, allocating of project numbers and setting up those numbers onto Deltek System.
  • Office Facilities Support
  • Any Ad-hoc duties which may arise in support of Dublin Operations
  • Document translation (word processing)

Education & experience:

Business Degree or equivalent.

5-10 years industry experience preferably working in a professional services office

Essential skills:

  • German Language (Optional)
  • MS Office suite
  • Database operations
  • Pro-active
  • Innovative
  • Attention to detail

Other:

Working hours: 40 hours, Monday to Friday

Mon – Thurs: 08:30 – 17:30 (with 45mins for Lunch)

Friday: 08:30 – 16:00 (with 30 minutes for Lunch)

To register your interest, please send CV to john.behan@icds.ie or call 01-632-1200

 

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