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Walls Construction
Rosemount House, Northern Cross,
Malahide Road, Dublin 17.
Tel: 01 8023011
E-mail: debbie.treacy@walls.ie
Web: www.walls.ie

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HSE & Training Administrator

Location: North Dublin
Entered: 25 June 2019
Salary:
Duration: Permanent
 
HSE & Training Administrator

Main Purpose of Role:
Provides administrative support to the Company’s HSE team and to the Training & Development Manager.
 
Key Responsibilities & Duties
Health, Safety and Environmental:
  • Maintains accurate paper and computer-based records and filing systems.
  • Maintains HSE related registers and documentation e.g. document registers, accident & incident registers, client and HSE documentation and the quality observation register.
  • Assists the HSE team by maintaining Companywide HSE Management Systems.
  • Positively promotes the Company’s HSE culture, including initiatives.
  • Attends and engages fully in learning and development activities.
Training and Development:
  • Assists with the planning, organisation and delivery of Companywide training programmes with a focus on Health and safety training.
  • Point of contact for management and staff for organising the various training courses, in-house and external.
  • Manages training schedules, registers and databases and maintains current and new accreditations and funding applications.
  • Liaises with training providers and other external third parties.
  • Notifies management and staff when certificates are set to expire and organises refresher training.
  • Facilities and materials (head office training room or site based) management, including handouts, training room layout and equipment, food/refreshments, attendance sheets and evaluation/feedback surveys, etc.
  • Assists with LinkedIn Learning platform and other on-line learning tools.
Combined:
  • Participates and engages fully in company appraisal/performance review process.
  • Produces correspondence, documents, reports and presentations to specification using a variety of media.
  • Undertakes other duties as required, such as processing invoices, requisitioning stationary/equipment and tracking costs.
  • Prepares Training Room and other areas (excluding IT equipment), ready for courses/meetings.
  • Coordinates arrangements relating to training courses/travel, accommodation, etc.
  • Assists with tender submissions and other business development activities.
Requirements:
Qualifications and previous experience:
  • At least 3 years’ experience in a general administration support role
  • Demonstrable knowledge of operating office equipment and IT (Microsoft Word, Excel, Outlook, PowerPoint and other office applications).
  • Good interpersonal and communication skills (oral and written).
  • Proactive, energetic approach with the ability to work on own initiative. Organised and efficient.
  • Ability to work cross functionally.
  • Interested in expanding and updating professional knowledge.
  • Previous experience of construction advantageous but not essential.
 

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